TERMS AND CONDITIONS

1. Reservations will be sent directly to the hotel by each participant.
2. All reservations MUST include credit card number and expired date. Any reservations without credit card details and not guaranteed by Coaltrans will be released without prior notice if the Hotel needs the room(s).
3. Non refundable deposit in term of one night room charge shall apply to guarantee the room reservation. Deposit will be charged to individual credit card upon confirmation of the reservation.
4. For any cancellation notice received 14 days prior to arrival, cancellation fee in term of one night room charge will apply (on top of the non-refundable deposit).
5. For any cancellation notice received less than 14 days prior to arrival, i.e. 13 to 1 days OR if guests do no show-up, cancellation and no-show fee in terms of full night room charge shall apply.
6. Reduction of length of stay will be accepted if notice of reduction is received by the hotel 3 days prior to arrival. Reduction of length of stay notified to the Hotel less than 3 days or upon check in will be treated as cancellation and guests will be charged according to their initial length of stay.
7. Flight details must be also included in the room reservation and to be completed by individual guest.